Accommodation

Information for Hotel Application
As the official travel agency, we, Corporate 3rd Office, Kinki Nippon Tourist Co., Ltd. (KNT), are pleased to assist IGPAC 2025 attendees with hotel application.
(Please note that the prices do not include registration fee for IGPAC 2025.)

[Caution]
If you receive an e-mail or call from any other company offering to help with your hotel arrangements for IGPAC 2025, it is a scam. Do not send them your credit card information.

Accommodation Plan Setting Date
5 October (Sun), 6 October (Mon), 7 October (Tue), 8 October (Wed), 9 October (Thu), 2025

Application Deadline
5:00pm, 25 August, 2025 [JST = UTC+9]

Hotel Information

Hotel name	Check-in time Check-out time	Access from the nearest station	Access to the symposium venue (Shima Kanko Hotel)
Kashikojima Hotel Bay Garden	Check-in: from 3:00pm Check-out: by 10:00am	Approx. 3 minutes on foot from Kintetsu Kashikojima station	Approx. 10 minutes on foot
Quintessa Hotel Ise-Shima	Check-in: from 3:00pm Check-out: by 11:00am	Approx,12 minutes on foot from Kintetsu Ugata Station	Approx. 7 minutes by complimentary bus to be arranged for the symposium participants, or approx. 20 minutes on foot and by train from Kintetsu Shima-Yokoyama Station
Shima Kanko Hotel	Check-in: from 2:00pm Check-out: by 11:00am	Approx. 2 minutes by complimentary hotel shuttle bus from Kintetsu Kashikojima Station, or approx. 5 minutes on foot from Kintetsu Kashikojima Station	(Same hotel as the symposium venue)

Tour Fee

Hotel name	Room type (Room size/Smoking)	Occupancy	Meal Condition	Prices per person
				5 October (Sun)	6 October (Mon)	7 October (Tue)	8 October (Wed)	9 October (Thu)
Kashikojima Hotel Bay Garden	Twin Room (16㎡/Non-smoking)	Single occupancy	Breakfast included	JPY12,000	JPY12,000	JPY12,000	JPY12,000	JPY12,000
	Twin Room (16㎡/Non-smoking)	Double occupancy	Breakfast included	JPY7,000 (JPY14,000 per room)	JPY7,000 (JPY14,000 per room)	JPY7,000 (JPY14,000 per room)	JPY7,000 (JPY14,000 per room)	JPY7,000 (JPY14,000 per room)
	Japanese Style Room with Bed (16㎡/Non-smoking)	Single occupancy	Breakfast included	JPY12,500	JPY12,500	JPY12,500	JPY12,500	JPY12,500
Quintessa Hotel Ise-Shima	Semi Double Room (16.8㎡/Non-smoking)	Single occupancy	Breakfast included	JPY12,600	JPY12,600	JPY12,600	JPY12,600	JPY12,600
	Twin Room (25.2-27.3㎡/Non-smoking)	Single occupancy	Breakfast included	JPY15,500	JPY15,500	JPY15,500	JPY15,500	JPY15,500
	Twin Room (25.2-27.3㎡/Non-smoking)	Double occupancy	Breakfast included	JPY9,900 (JPY19,800 per room)	JPY9,900 (JPY19,800 per room)	JPY9,900 (JPY19,800 per room)	JPY9,900 (JPY19,800 per room)	JPY9,900 (JPY19,800 per room)
Shima Kanko Hotel	Comfort Twin Room (28㎡/Non-smoking)	Single occupancy	Breakfast included	JPY36,300	JPY36,300	JPY36,300	JPY36,300	JPY36,300
	Premium Twin Room (36㎡/Non-smoking)	Single occupancy	Breakfast included	JPY49,500	JPY49,500	JPY49,500	JPY49,500	JPY49,500
	Premium Twin Room (36㎡/Non-smoking)	Double occupancy	Breakfast included	JPY30,200 (JPY60,400 per room)	JPY30,200 (JPY60,400 per room)	JPY30,200 (JPY60,400 per room)	JPY30,200 (JPY60,400 per room)	JPY30,200 (JPY60,400 per room)

＊ The prices are per person per night (not per room).
＊ Prices for children are the same as for adults. For the stay of infants (under 6 years old), please contact us.
＊ The prices are valid only during the above period.

< What is Included in the Tour Fee >
＊ Hotel accommodation with private bath and toilet
＊ Breakfast
＊ Service charge, consumption tax

< What is Not Included in the Tour Fee >
Things not mentioned in the <what is included in the price>
＊ Meal Fees other than breakfast fee
＊ Personal expenses such as beverages, laundry, communication expenses
＊ Transportation fees
＊ Travel Insurance fee
＊ Registration fee for IGPAC 2025

Itinerary

Day	Time	Itinerary	Meals
Day 1	pm	Hotel check-in on your own (after check-in time of your reserved hotel) 　　　　　　　　　　　　　　　　　　　　　　<Overnight in Mie>	Breakfast: × Lunch: × Dinner: ×
Day 2	am	Hotel check-out on your own (before check-out time of your reserved hotel)	Breakfast: 〇 Lunch: × Dinner: ×

The above itinerary is for a 1 night stay. You can apply for up to 5 nights.
Please check-in and check-out on your own by tellling your name at the hotel front desk.
[Icon Description] Meals: ○— with Meal / × — No Meal
[Number of meals provided (per night)] Breakfast×1, Lunch×0, Dinner×0
[Time Guideline] am — 8:00am to noon / pm — noon to 6:00pm

Minimum Number of Participants　
One person

Tour Escort / Guide Interpreter
There is no tour escort or guide interpreter.

Notes
＊ Only IGPAC 2025 registrants are eligible  to apply.
＊ Applications will be processed on a first-come, first-served basis. Please note that rooms may be sold out even before the application deadline.
＊ Room availability may increase or decrease without notice.
＊ It is not possible to stay in a shared room with applicants other than your accompanying person.
＊ Please notify us in advance if you expect to arrive at your hotel later than 10:00pm [JST = UTC+9] to avoid cancellation of the reservation.

Payment Method: Credit Card (Online)
＊ No application will be confirmed in the absence of full payment. The contract shall be executed with our acceptance and receipt of the payment.
＊ All payment should be made in Japanese yen only.
＊ VISA, Master Card, American Express, Diners Club, or JCB are available.
＊ Please use a credit card which is valid at least until January, 2026.
＊ The payee to be stated on your credit card statement will be “Kinki Nippon Tourist Co., Ltd.”, though it might be slightly different depending on the card company.
＊ It may take two or three months for the transaction to appear on your credit card statement due to the processing cycles of online payment system and credit card companies.

Payment Deadline
5:00pm, 28 August, 2025 [JST = UTC+9]

Change / Cancellation / Refund Policy
In case of changes and cancellations, please contact us by e-mail (igpac2025-rgst@or.kntct.com) with your registration number in the subject line.
Contacts received outside of our business hours will be processed on our next business day. (The cancellation policy of the next business day will apply.)
＊ Business hours (core hours): 1:00pm-5:00pm [JST = UTC+9] Closed on Saturdays, Sundays and National Holidays (National Holidays: 21 Jul., 11 Aug., 15 Sep., 23 Sep.)

＜Cancellation Policy＞

21 days before the check-in date	No Charge
20 to 8 days before the check-in date	20% of the Tour Fee
7 to 2 days before the check-in date	30% of the Tour Fee
1 day before the check-in date	40% of the Tour Fee
On the reserved day (before hotel’s check- in time)	50% of the Tour Fee
On the reserved day (after hotel’s check- in time)	100% of the price / No Refund
Cancellation without notice (No-show)	100% of the price / No Refund

Refunds will be made after IGPAC 2025 to the same credit card used for payment upon deducting the cancellation penalties.

Partial refunds are not possible due to system limitations. If any partial refund should be made for change or cancellation, a cancellation fee (if applicable) and the amount of the updated application will be charged then the originally charged amount will be refunded to the credit card. Due to the processing cycles of online payment system and credit card companies, the timing of when each transaction appears on your credit card statement may vary.

For Applicants under 18 years old
＊ Applicants under the age of 15 must be accompanied by a guardian. In case the guardian is not your custodial parent, a parental consent form filled by the custodial parent is required. Please have your custodial parent fill out the form and submit it here.

＊ Applicants between the ages of 15 and 17 who will not be accompanied by their custodial parent must submit a parental consent form filled by the custodial parent. Please have your custodial parent fill out the form and submit it here.

Prior to Your Application
1. Please read this entire page and agree to the application conditions.
2. Please download and read “Terms and Conditions” before application.
3. Please inform us in case you think that your physical circumstances require special considerations or arrangements not included in the plan. We will accommodate your request where possible and reasonable. We may refuse participation in case where we are unable to accommodate the request.
4. KNT processes personal information in accordance with the privacy policy. KNT and commissioned companies shall use personal information entered in the application form to contact the applicant and shall also use the information within the scope necessary for arranging and providing the applied services.
5. For EU / Iceland / Liechtenstein / Norway / United Kingdom residents, agreement is required for the “Processing of EU Personal Data” before making application. Please download and read it.

Do you agree to 1 to 5?

Application Contact / Planning & Operation
Corporate 3rd Office, Kinki Nippon Tourist Co., Ltd. (KNT)

Government Registration Number: Japan Tourism Agency No. 2053
Full member of Japan Association of Travel Agents
Member of the Compensation Security Bonds System
Member of Travel Agency Fair Trade Council

Certified Travel Service Manager: Naoki Ito (Mr.) / Yuri Suzuki (Ms.)
A Certified Travel Service Manager is responsible for supervising all transactions at the sales office where your travel arrangements are made.
If you have any questions about your travel contract, please feel free to contact the managers specified above.

Privacy Policy
Corporate 3rd Office, Kinki Nippon Tourist Co., Ltd. (KNT)
Manager: Naoki Ito (Mr.)
Phone: +81-3-6891-9306
Business Hours (core hours) : 1:00pm-5:00pm [JST = UTC+9] (Monday to Friday)
Closed on Saturdays, Sundays, National Holidays (National Holidays: 21 Jul., 11 Aug., 15 Sep., 23 Sep.)

The travel terms and conditions are calculated as of 1 June, 2025.
Reference number：60442507C020